Duties and Responsibilities (essential duties are italicized)
1. Manages daily operations of the contracts department.
2. Establishes strategic goals for department by gathering pertinent business, financial, service, and operations information, then identifies and evaluates trends and options, choosing a course of action and defining objectives, before evaluating outcomes.
a. Develops policies, procedures, and productivity standards.
b. Constantly evaluates policies, procedures, and productivity standards, adjusting as needed to ensure strategic goals are met.
3. Maintains full staff by recruiting, selecting, orienting, and training employees.
a. Achieves department results through communicating job expectations to staff.
b. Actively observes all employees on the job.
c. Provides leadership guidance to employees.
4. Contract Review Tasks:
a. Reviews Boiler Plate document for alignment with Company policies and legal standards.
b. Identifies boiler plate language that poses risk to the Company and negotiates modifications based on degree of risk.
c. Assists Project Managers with certified payroll enrollment, safety documentation, and other contract requirements and clarifications.
d. Orders Bonds as required.
e. Orders COI’s as required.
f. Works with Legal Counsel as necessary to review boiler plate verbiage in new contracts.
g. Verify and documents legal information presented in contracts.
5. Provides guidance to Team Members when needed or directs them to the appropriate personnel.
6. Creates and reinforces a culture that focuses on safety, efficiency, and the development of quality people.
7. Analyzes production data to improve both departmental and Company-wide efficiency.
The duties described above are not inclusive. Additional duties may be permanently assigned or required from time to time due to the need to respond to customer needs and remain competitive in the marketplace.
Minimum Knowledge, Skills, and Abilities Required
Work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
1. Bachelor’s in project management or similar is desired.
2. At least 7 years of relevant experience in construction contract review, 10 if no degree.
3. At least 3 years of supervisory/management experience.
4. Demonstrates intermediate level skills using a personal computer and company communication tools, such as email, internet, and Microsoft Office products (e.g., Word, Excel, Outlook).
5. Experience with Bluebeam and Viewpoint software or ability to learn.
6. Fluently speak, read, and write English.
7. Ability to work with mathematical concepts such as probability and statistical inference, and fundamentals of plane and solid geometry and trigonometry. Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.
8. Skilled in time management and process management.
9. Skilled in multi-tasking.
10. Ability to learn and perform primary functions of positions within department.
11. Demonstrates solid communication, customer service skills, and verbal/written skills with all levels of company personnel and outside vendors/suppliers.
12. Ability to manage to deadlines.
13. Ability to conduct presentations to executives.
14. Demonstrates high level of organization and attention to detail.
15. Ability to multitask, problem-solve, and make quick decisions in the event of unforeseen situations.
16. Ability to meet physical demands of the job which include, but are not limited to: walking, bending, pushing, pulling, lifting, sitting, squatting, and occasionally lifting and carrying items which may weigh up to 15 pounds.
17. Position spends approximately 90% of time sitting at a desk and 10% standing or walking.
18. Vision and hearing must be within or correctable to within normal range.
19. Ability to manage stress.
20. Must be available for work 8am – 5pm Monday through Friday, with some varied hours as projects require.
21. While performing the duties of this job, the employee is exposed to computers and general office equipment at various times. The noise level in the work environment is usually moderate.
